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Core Functions
Group Management
Platinum HRM 8.0 is fully web-based system that can support your multi-branch company and remote access to the human resource information for field employees. You can access to, inquire and obtain the information you need at any time, at any place. The flexible configuration can support your branches at different locations to set and deploy proper management strategies and reporting processes according to local laws and regulations as well as culture and customs to help your enterprise to deal with fierce market competition, optimize resource allocation and easily realize central management of multi-branches.
Group Information Management
•Support the configuration and maintenance of basic information by headquarter divisions and department levels. User can also customize filed to set parameters.
•To realize central management, Platinum HRM 8.0 defines which employees are applicable to which payroll rules, and time and attendance rules in your company.
•Set up different compensation, benefits and attendance policies for different branches under the head quarter.
Flexible Reporting Tools
•Generates a variety of reports based on employee current or historical data including monthly payroll reconciliation, monthly data changes, and headcount analysis, etc.
•Create various reports according to management requirements to support decision-making.
•Table and Chart can be exported for further analysis.
Analysis Report Types
•Current Headcount Analysis Report
Generate On-Line Headcount Analysis report, based upon organization level, service years, salary, education, type, status, position, and so on.
•Historical Headcount Analysis Report
Generate On-Line Headcount Analysis Report, based upon historical organization level, salary and so on.
•Salary Analysis Report
Generate Current and Historical Salary Analysis Report, based upon organization level, payroll item, payroll period, and so on.
•Generate Current and Historical Leave Analysis Report, based upon organization level, leave type, payroll period and so on.
•OT Analysis Report
Generate Current and Historical OT Analysis Report, based upon organization level, OT type, and payroll period and so on.
Report Features
•Multi-dimension Analysis
Analysis based upon multi-dimensions including organization level, type, service years, payroll item, and so on.
•Data Mining
Easy query of data detail or summary through unwrap and shrink function.
•Chart
Present the analysis report through Column, Pie, Area and other graphical charts.
Generates high quality Organization Charts based on Administrative and Functional structures. Support complex one to many reporting relationships.
Multi-level of security controls.
Macro management and system management tool functions.
The user can set up automation reminder and define reminding frequency.
Employee Information Management
Comprehensive employee information management, including employee profile management, payroll data management, attendance recording, leave management, training management, head count management, compensations and benefits management and other definable information.
•Provide basic information management of employees' whole employment life cycle.
•Link each employee with the corresponding compensation and benefits rules and attendance management rules.
•Generate and review the standard employee information report and statistical report.
•Manage employee profile, labor contract, training records, performance review records, awards and discipline records, company assets records, welfare information, position information and other information that can be customized.
•Users can easily find out vacant positions by preset workforce planning. Have labour supply and demand in control by creating the talent pool.
•Provide the extent of employee whose salary needed to be calculated for the convenience of subsequent data preparation and computation by compensation and benefits specialist.
Compensation and Benefits Management
Compensation and benefits management is one of cores functions of human resource management. The powerful functionalities and flexible architecture of Platinum HRM 8.0 can support different compensation and benefits policies and rules so that it can help you deal with bulk data, eliminate human errors and greatly reduce the process time. Besides, payroll lock, Platinum HRM 8.0¡¯s new function, can improve the data security and accuracy, and make the responsibilities and rights clear during the compensation and benefits management processes.
Payroll and Related-data Processing
•Calculate salary for monthly, semi-monthly, hourly, piece-worker, part-time, laid-off, retired or expatriate employee categories.
•Calculates Pension Fund, Housing Accumulated Fund, Medical Insurance, Unemployment Fund, Disposable Bonus Tax, and Mandatory Pension Fund as required by different regulations.
•Unlimited user defined Allowance & Deductions Classes.
•Supports tax allocation methods defined by different tax policies.
•Calculates different types of overtime and shift compensation.
•User definable and unlimited leave types with employee leave salary calculation capabilities.
•Provides a variety of overtime records and leave records inputting methods.
•Allocation program distributes payroll costs to Cost Centers for General ledger integration.
•Easily tracks leave records for different employee types.
•Payroll Roll Analysis provides rationality of employee¡¯s salary according to the preset parameters.
•The new payroll lock function ensures the accuracy of the data and eliminates human errors.
At several key points during payroll processing, payroll lock, the Platinum HRM 8.0¡¯s new function, provide data submission and lock prior to the salary data preparation, calculation and distribution. Those lock functions can apply to the pay scope of employee, data preparation, payroll policies, and salary calculation results reviewing. Those lock functions make the responsibilities and user rights much clearer during the payroll processing and ensure the calculation results safe without being modified intentionally.
The payroll lock functions can be chosen for implementation according to user¡¯s requirements.
Attendance Tracking Management
Traditionally, the attendance tracking management is low-efficient and inaccurate, which is impossible for HR executives to analyze and make decisions without real-time and accurate attendance records. Platinum HRM 8.0 allows multiple attendance tracking systems existing within one single human resource management system, and helps to realize data centralization. The challenges of attendance tracking management include the need for flexible shift or roster plans, control of labor costs and real-time attendance monitoring and analysis.
Platinum HRM 8.0 can obtain the data from attendance tracking machine to realize data integration. The customizable design permits the flexible set-up of attendance tracking functionalities to meet a variety of attendance tracking requirements of companies in various industries.
Powerful and Flexible Employee Roster Class Set-up
•Calendar formats are applied for easy shift set-up.
•Repetitive shifts are easily created using predefined shift templates.
•Temporary changes to shifts are easy to handle to meet special requirements.
•Shifts can span two days.
•Caters for auto-matching of working hours where shifts are not predefined.
Powerful Attendance Tracking Management Functions
•Tracks late arrivals, early departures, absence, overtime and leave.
•Supports unlimited 'in' and 'out' pairs per day.
•Reports on abnormal data such as repetitive pairs and missing pairs.
•Tracks effective dates of employee cards, shift, meal policies and overtime policies.
•Processes attendance data in the form of integrated work hour.
•Meal Management functions support tracking meal locations, times and number of meals.
•Salary deductions for meals can be automatically updated to the payroll processing module.
•Provides a user definable MACRO function to meet specific user requirements.
•Provides Leave and Overtime comparisons between pre-applied data and the actual data.
•The estimated, actual or a minimum value can be used for further payroll processing.
•Provides data counteract for Overtime and Leave.
•Provides batch input functions for faster data input, modification and maintenance.
•Data can be easily exported using multiple file formats.
Analytic Reporting
•Instant access to attendance information for employee monitoring.
•Comprehensive employee query function supports using any criteria.
•Standard and user definable reports for comprehensive analytical reporting purpose.
Employee Self-service
Employee self-service transforms the way HR Professionals work in and make decisions using the Internet or an intranet. The overriding purpose of ESS is to provide employees and managers with self service functions for accessing and updating various HR related data such as personal information, leave application and approval, training application and approval, pay slip inquiries and much more. ESS is creating a new generation of HR professionals that work easier and more effectively. Communication between the HR department and employees is dramatically improved.
The Advantages of Employee Self- service Include:
•Expedites information exchange between the HR Department, employees and managers.
•Reduces the HR Department's workload by having employees or managers answer their own queries online by accessing information through their web browser.
•Eliminates the paper trail and HR Department's data entry burden as information entered by employees is automatically captured and updated to ESS upon approval.
•Easy to use as employees view and maintain information using a familiar Internet Browser.
Security Controls
•The system is entirely encrypted to prevent unauthorized access.
•Different users can be appointed the corresponding rights of information access and modification to different divisions.
•Operation rights can be assigned to users for each employee records.
•The rights of information access, modification and deletion can be designated to users for each specific modules under different business units.
•The rights of information access, modification and deletion can be designated to users for each specific fields.
•Log-on name and password can be pre-set for audit trail.
•All modification can be automatically recorded.
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