Very few organizations are static. Executives and managers need to be able to constantly assess the organization as it is currently structured and decide how it needs to respond to changing marketing conditions.

Organizational charts are a rich and concise manner in which to visualize and communicate organizational structure and other employee and enterprise information.

Organizational Change Management software provides an essential tool for the dynamic organization to plan for and communicate changes. OrgPlus is a specialized tool for creating, visualizing, communicating and manipulating hierarchical information visually, such as is found in the structures of any organization.

Goals of an Organizational Change Management System
To provide appropriate organizational information and tools to the relevant groups in an organization in an automated fashion, to facilitate operational efficiency, decision-making and planning.

1. Communicate organizational structure to management

Human Resources or IT create charts automatically from HR databases and distribute them to management. This process is automated using OrgPlus Professional.

Purpose and benefits

• Communicate organizational strategy
  
• Establish how the enterprise is organized to meet its goals
  
• Define human resources available
  
• Provide the data and tools for planning
  
  

2. Provide a planning and feedback system for managers

Managers select the charts published by HR or IT specific to their departments and use them as a baseline for planning, budgets and scenarios. Managers may need to communicate and solicit feedback from their employees to build a future plan. They use OrgPlus Professional or OrgPlus Standard. They then provide scenarios back to executive management for approval. This may take multiple iterations, and OrgPlus provides the perfect platform for collaborating on organizational changes. OrgPlus integrates with MS-Excel to easily translate org charts into budgets.

Purpose and benefits

• Tools and data to create budgets
  
• Interactive planning with what-if scenarios
  
• Vehicle to communicate changes back to executive management, finance and human resources
  

3. Communicate organizational information to employees

Both current and future charts are communicated with employees - current charts on a regular basis, and future charts, when a change is imminent. This is achieved using OrgPlus Professional's publishing features to send charts to OrgViewer for web viewing, HTML, PDF, MS Word, PowerPoint or in OrgPlus format, which can be opened using Microsoft Office applications.

OrgPlus can publish additional information such as telephone or contact lists, additional employee information, budgets and mission statements.

Purpose and benefits

• Employee relationship management
  
  • Orientation, career and succession planning
    
  • Empowerment - context, ownership and information
    
• Knowledge management
  
  • Distribute relevant, timely information to employees
    
  • Enhance efficiency and productivity
    

Summary
Using OrgPlus technology, a complete solution can be implemented to be able to:

• Dynamically visualize the current organizational structure
  
• Communicate this information to managers for planning purposes
  
• Provide a tool to interactively plan for the future and feedback to management and finance
  
• Communicate to all employees and stakeholders
  

Return on Investment
ROI can be measured in many different ways. Consider these intangible and tangible benefits to the organization.

Efficiency and productivity
Employees can easily find other employees in the organization

Empowerment and knowledge
Employees have a sense of context and an understanding of how the company is organized to meet its goals

Teamwork and motivation
Employees can more easily visualize teams and resources to accomplish organizational goals
New employees are oriented quickly, existing employees can plan their careers, departing employees can participate in succession plans

Accurate information for decision making
Managers have up-to-date information on which to make decisions, and an efficient tool for collaborating on changes.

Reduced chart distribution costs
If your organization is manually creating and distributing charts currently, consider the cost in manpower and paper and the savings from automating this process

Costs

• The OrgPlus solution is extremely cost effective
  
• Implementation costs are low
  
• Integration with most HR systems, and Microsoft Office means you can leverage your existing software investments
  

• Communicate your organization chart and foster communications between employees
• Understand complex structures and relationships fast
• Empower your people by sharing the strategic vision and showing how that vision can be obtained
• Organize your team with clear responsibilities and lines of authority
• Visualize your organizational data - spot trends fast
• Strategize by assessing your current organization and making well-informed decisions
• SAVE Time and Money!